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Privacy Policy - Care to Protect

Privacy Preface

At St. Lawrence Lodge Foundation, we are committed to protecting the privacy of our donors, prospective donors, volunteers and employees. We value the trust of those we serve and recognize that we earn that trust by being transparent and accountable in how we treat the information individuals choose to share with us.

Defining Personal Information

Personal information is any information that can be used to identify, contact or distinguish a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about, or related to, the individual. Business information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information.

Privacy Practices

Our Foundation collects and uses a limited amount of personal information about donors and potential donors including name, title, address, telephone number, past donations and other relevant contact information. We use this information only for the purposes of processing donations, keeping donors informed about the activities of our Foundation and St. Lawrence Lodge Long Term Care Home, providing donors with appropriate recognition and stewardship, and to ask for support of our mission.

Personal information collected by SLL Foundation is kept in confidence and is only disclosed to meet the purposes stated above. Our employees sign confidentiality agreements and safeguards are in place to ensure that the information is not accessed, disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered.

The Foundation respects the privacy of donors and protects their personal information - we do not rent, sell or trade our lists.

We adhere to the Donor Bill of Rights as set out by the Canadian Centre for Philanthropy.

Accountability: SLL Foundation is responsible for the personal information it holds and uses for fundraising purposes. We have designated an individual, our corporate Privacy Officer, to be accountable for compliance with the following principles:

Identifying Purpose: We collect, use and disclose personal information only for the purpose of processing donations, keeping donors informed about the activities of the Foundation and to build support around our mission.

Consent:We offer donors and prospective donors numerous privacy options, including the option to limit or opt out of future contact.

Discharged residents who do not opt out may receive correspondence from the Foundation, soliciting financial support for our Home’s mission. Residents who choose to contribute to the SLL Foundation in response to this solicitation give implied consent for their contact information to be provided to the Foundation. Any donor may opt out of receiving future communications from the Foundation by contacting our office.

Limiting Collection: Employees, volunteers or agents of the Foundation collect information necessary for the purpose of a particular fund raising program or event. The information will only be used for the purpose for which it was gathered. Any information collected will be kept only as long as is required to serve the donor’s needs.

Limiting Use, Disclosure and Retention: Safeguards are in place to ensure that information collected by the Foundation is not accessed, disclosed or shared inappropriately. Information is kept only as long as necessary for the original purpose for which it is collected, or to comply with Canada Revenue Agency guidelines.

Record Maintenance: SLL Foundation maintains complete and accurate personal information as necessary for the processing of receipts and the dispersal of fundraising, program or special event materials. Material recording personal information will be disposed of in a manner which ensures the security of personal information, i.e. will be shredded.

Safeguarding Personal Information: SLL Foundation will protect donor information on file by safeguarding access to this information. Only those who need access to the information to process receipting or inquiries or to further the fundraising mission of the foundation shall be provided with limited access.

Personnel of the Home and Foundation agree to conduct their day-to-day business to ensure the confidentiality of each gift, request, inquiry, acknowledgement or recognition event they are involved with.

Openness: SLL Foundation will provide donors and the public with privacy policy upon request. The Foundation’s Chief Privacy Officer is the Home’s Administrator, who can be reached at 613-345-0255 ext 4106. All inquiries should be directed to the Privacy Officer’s attention.

Access: Individuals can request access to their personal information and within 10 days the Foundation will respond to the request. Individuals have the right to ensure the information is accurate and complete and amend the file if necessary.